Event Management

Events are the main organizational unit in Passport. Each event has its own challenges, leaderboard, and reward tiers.

Creating an event

From the admin panel:

1. Go to Events
2. Click Create Event
3. Fill in the event details:
   • Name
   • Description
   • Start and end date/time
   • Location
   • Cover image
4. Save

Syncing with Luma

If your event is hosted on Luma, you can sync it directly:

1. Go to your organization settings
2. Paste your Luma calendar URL
3. Passport will automatically pull in your events, including:
   • Event name, description, and cover image
   • Date, time, and location
   • RSVP/attendee data

Synced events update automatically. Any changes you make on Luma will be reflected in Passport.

Managing companies at events

Each event has a list of participating companies (builders). To add companies:

1. Open the event in the admin panel
2. Go to the Companies tab
3. Add companies from the builder directory or create new ones
4. Each company gets a unique QR code for the event

You can also generate and download QR codes in bulk for printing.

Event settings

• Visibility — Control whether the event appears in the public event list
• Registration — Events can be open or require Luma RSVP
• Timezone — Set the event timezone for correct scheduling

After the event

Post-event, you can:

• View final leaderboards and participation stats
• Export attendee and stamp data
• Review challenge completion rates
• Close reward claiming if needed